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Administrative Specialist for Engineering Programs

By January 6, 2023
  • Full Time
  • Washington, DC
  • January 27, 2023

American Association of State Highway and Transportation Officials

The American Association of State Highway and Transportation Officials is currently hiring an Administrative Specialist for Engineering Programs, a full-time position located in our Washington, DC office.

Nature of Position:
This position provides administrative program support to the Director of Engineering, to other personnel in the department, and to several committees and technical service programs within the Engineering Division. The incumbent also assists with staffing the Special Committee on Route Numbering and provides support to the managers of the programs for the engineering division committees.

The incumbent maintains the membership database for the engineering committees, and compiles and updates member department information on the Engineering committee web sites. The incumbent has responsibility for solicitations and surveys, and prepares electronic ballots for the Council on Highways and Streets, the Special Committee on Research and Innovation, other engineering committees, and several engineering technical service programs. The incumbent tabulates ballot results, prepares reports, and distributes the information to staff and the member departments.

The incumbent generates general correspondence, coordinates with association members, and assists in the development of meeting agendas for the Council on Highways and Streets, AASHTO-ACEC Joint Committee, Special Committee on Route Numbering, and others. The incumbent executes a variety of tasks for the supervisor, program support staff, committees, and technical services programs served. This may include drafting letters, PowerPoint presentations, documents for printing and distribution, and other documents as necessary to respond to press and public inquiries; and referring them to appropriate personnel when appropriate. The incumbent also performs administrative tasks as assigned.

The incumbent processes receivables, payables, and committee member expense claims and other related financial transactions associated with one or more engineering technical service programs. The incumbent must be able to establish priorities in order to complete time-sensitive assignments.

Position Requirements:
The successful candidate will have knowledge or understanding of association work and two years of progressively responsible experience. A Bachelor of Arts or Science degree is required, preferably in the areas of science, engineering, or a policy-related field, or the equivalent years of experience may substitute for higher education.
The candidate must have excellent organizational skills, essential business skills, and well-developed computer skills, including demonstrated competence with word processing, electronic mailings, spreadsheet development and use, web site maintenance, and presentation development.

In addition, broad familiarity with contract administration and financial reporting is required, as are excellent written and oral communication skills. Candidates should have the ability to effectively organize activities.

How to Apply:

Applicants should submit a resume to recruiter@aashto.org by Friday, January 27th, 2022.

Who We Are:
AASHTO is a nonprofit, nonpartisan association representing transportation departments in all 50 states, the District of Columbia, and Puerto Rico. We represent all transportation modes including: air, highways, public transportation, active transportation, rail, and water. Our goal is to foster the development, operation, and maintenance of an integrated national transportation system that is safe and efficient for every individual. We strive to educate the public and key decision makers about the critical role that transportation plays in securing a good quality of life and sound economy for our nation.

The culture displayed at AASHTO is one of inclusiveness. AASHTO fosters a supportive working environment for staff and focuses on both the professional and personal successes of employees. Additionally, employees benefit from a collective workplace that genuinely cares about them and what they do.

Perks and Benefits:
This position would primarily report out of our Washington, DC office located in Metro Center. AASHTO offers employees hybrid work flexibilities and this role may be approved to work remotely up to 2-3 days per week.

Additionally, as a full-time employee, you are eligible for:
• A retirement plan with a highly competitive matching and contribution structure
• Comprehensive health insurance benefits
• A robust transit benefit
• Generous leave accrual
• Flexible work schedules and telework options

AASHTO is an equal opportunity employer. AASHTO has a COVID-vaccination policy in place which requires all employees to be vaccinated against COVID-19, unless they have an approved religious or medical accommodation.

To apply for this job email your details to recruiter@aashto.org