Iowa DOT
Salary
$59,363.20 – $90,376.00 Annually
Location
Ames – 50010 – Story County, IA
Job Type
Full-time
Job Number
25-03397
Agency
645 Iowa Department of Transportation
Opening Date
06/09/2025
Closing Date
6/19/2025 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Christina Williams – christina.williams@iowadot.us
To Apply
Submit a cover letter and resume via email to Christina Williams at Christina.Williams@iowadot.us
Description
Benefits
Job Description
Executive Assistant, Administrative Services Division Director
This position serves as the executive assistant to the Administrative Services Division (ASD) Director and is a member of the Division Management Team. The position reports directly to and serves at the will of the ASD Division Director. This position is employed at-will.
As an Executive Assistant, it is essential to exhibit strong judgment in decision-making processes, excel in collaborative settings, and effectively navigate challenging circumstances. You must possess discretion, patience, and strong organizational, communication, and customer service abilities. It is essential for this individual to treat others with dignity and respect, continuously seek improvements, and have a genuine eagerness to learn. Furthermore, the candidate should actively embody and promote our core values of Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception in all actions and interactions within the role. If this describes you, keep reading.
Location: Ames Central Complex
Shift Requirements: 8:00 am – 4:30 pm in office Monday-Friday
Day-to-day responsibilities will include:
Oversee and coordinate the drafting of administrative rules, policies, and procedures for the division. This includes identifying policies needing updates, working with divisional staff, drafting changes, getting approvals, and ensuring process is complete.
Serve as the Travel System Administrator for the Department, serving as the system administrator for the DOT’s internal electronic out of state travel system. This position will coordinate Federally reimbursable travel and provide needed training to departmental travel coordinators.
Identify and implement improvements to administrative workflows and procedures. This role will be responsible for coordinating and implementing operational changes, updating organizational charts, and documenting changes.
This position will be responsible for providing administrative support to the Division Director and key staff. This includes calendar and schedule management as well as meeting and event coordination. Additionally, the position will be serve as a liaison with internal/external stakeholders and will gather input, information, and compose detailed documentation and correspondence.
Oversee the legislative process for the division. This will include coordination of divisional comments on legislation, coordination and submittal of legislative required reports, and maintaining tracking document for required reports.
Coordinate Freedom of Information Act requests for the division. This includes review of the information requested, coordination with the bureaus to retrieve the information and providing response for the requested information.
What we offer YOU:
Competitive pay and benefits package including health, dental, flexible spending, and life insurance
Insurance benefits start first of the month following 30 days of employment. 2025 health and dental insurance premiums can be found here
Opportunities for professional growth and development
Paid time off effective immediately – biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year
Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
Optional 401A plan with employer contributions
Employee Discount Programs from variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial)
We encourage you to view more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website!
You have the freedom to flourish in Iowa – Apply today!
The Iowa Department of Transportation is an equal opportunity employer. If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at: aa-eeo@iowadot.us
Reasonable accommodation such as: interpreter, translator, written materials, modified equipment / devices, ADA access, etc. This does not include scheduling needs.
This is a non-merit position with the Iowa Department of Transportation. Candidates must follow the instructions in the “To Apply” section.
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services – Human Resources Enterprise.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time professional-level work in program administration, program development, program operations, or management.
2) A total of seven years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
3) All of the following (a, b, and c):
a. One year of full-time professional-level work experience in program administration, program development, program operations, or management; and
b. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and
c. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.
4) Current, continuous experience in the state executive branch that includes thirty months of fulltime work as a Program Planner (any level), Management Analyst (any level), or Administrative Assistant (any level).
For additional information, please click on this link to view the job description (Download PDF reader).