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Office Clerk, General – Advanced (DOT/D6 #20583)

By May 8, 2023

New Mexico Department of Transportation

$15.49 – $23.24 Hourly

$32,223 – $48,335 Annually

This position is a Pay Band 40

Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.

Why does the job exist?
The purpose of the office clerk position is to provide administrative assistance to the New Mexico Department of Transportation Maintenance Section by preparing reports, creating, maintaining and tracking documentation related to District 6 maintenance operations and bridge inspection, and performing other clerical duties as assigned.

How does it get done?
Perform administrative duties for the Assistance District Engineer in Maintenance.  This position will maintain records; verify statistical reports for accuracy and completeness; perform highly specialized clerical work including filing, typing, data entry, word processing, and other computer software applications. Answer all incoming calls, relay messages, correspondence, emails, schedule meetings for the Assistant District Engineer for Maintenance. Review, track and process D6 accident reports to ensure that all damage cost reports are compiled and entered into OIG’s Damage Claim System. Manage and update bridge inspection data base to ensure that all inspection and maintenance request forms have been reviewed and signed by the ADE.  Assist maintenance management analyst in inputting and pulling information from the MMS. Working with the Patrol/Special Crews to provide support and distribute and process documentation as needed.

Who are the customers?
Internal and external customers.

Ideal Candidate
The ideal candidate will have experience in:

– Knowledge of Microsoft Office products;
– Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records;
– Knowledge of principles and processes for providing customer service; and
– Database knowledge.

Minimum Qualification
High School diploma or Equivalent and three (3) months experience in office administration and/or customer service. Substitutions Apply. See Substitution Table below.

Substitution Table
These combinations of education and experience qualify you for the position:



High School Diploma or Equivalent
# of months or years of experience specified in the minimum qualification

Associate’s Degree
Zero years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of “semester hours” in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements
Must possess and maintain a valid Driver’s License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Business reference check and driver’s license verification are required, and employment is conditional pending results.

Working Conditions
State of New Mexico employees may be impacted by the Public Health Order dated December 19, 2022, which requires facilities licensed or certified by the Centers for Medicare and Medicaid Services (“CMS”), including all hospital types, long-term care facilities, nursing homes, hospice facilities and rehabilitation facilities, as well as assisted living facilities and adult day care settings, to adhere to all COVID-related requirements prescribed by CMS, including, but not limited to masking and staff vaccination.

Office setting, exposure to VDT, extensive personal computer and phone usage. Some travel may be required.

Supplemental Information


Do you know what Total Compensation is? http://www.spo.state.nm.us/total-compensation.aspx

Agency Contact Information: Matilda Leake

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position
This position is not covered by a collective bargaining agreement.

To apply for this job email your details to matilda.leake@dot.nm.gov

Job Posting Link: Apply for Job