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Local Agency Assistant 

By July 8, 2022

Oregon Department of Transportation

Initial Posting Date:

04/26/2022

Application Deadline:

07/15/2022

Agency:

Department of Transportation

Salary Range:

$3,609 – $5,601

Position Type:

Employee

Position Title:

Local Agency Assistant

Job Description:

Engineering Specialist 2 – Local Agency Assistant
Oregon Department of Transportation
Delivery and Operations Division – Region 1
Project Services Section – Local Agency Unit
Portland or Remote

The role:  

We are looking for a motivated person to join our Local Agency Program staff.  In this role, you assist the local agency liaisons in the management of projects using both state and federal transportation funds. This involves using your administrative skills to help with grants and contracts, along with building your engineering skills through preliminary engineering work.

We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.

Our next application screening is scheduled for 8:00 a.m. on Friday, July 15, 2022. We encourage interested applicants not to delay in applying.

If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

  • Administers accounting, reporting, and other management requirements with grant recipients or contractors. Reviews local agency and consultant invoices for accuracy or correctness, and preparation for payment. Assists in safeguarding the integrity of administration or contracted services and protecting the agency from financial losses due to adverse legal action or audit irregularities.
  • Reviews and solicits comments on prospectuses prepared for new and revised projects; drafts final prospectus from comments received.
  • Develops, monitors and updates databases and project files. Helps to carry out delivering specific duties as directed by unit Manager.
  • Reviews plans, prospectuses, agreements, schedules, budgets, progress reports, or other grant/contract monitoring instruments to ensure contract or grant/program performance. Identifies and resolves problems, assists in assuring appropriate and timely correction of grant administration and/or contract compliance issues.
  • Assists with preparation and coordination of preliminary engineering, right-of-way, and construction authorization requests to obtain approval of Federal funds. Participates in occasional job-site reviews.  Coordinates requests for intergovernmental agreements for preliminary engineering, right-of-way, and construction projects.
  • Work is primarily performed in an office environment, or remotely.
  • To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you?

  • We have a total compensation calculator that factors in the value of your benefits as an employee of the State of Oregon. Accounting for this, the estimated total annual compensation for this position is $72,304 – $100,885!
  • Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Click here to learn about working at the Oregon Department of Transportation.
  • Live, work and play in Portland, Oregon or remotely!

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What we need:

Three and one-half years (42 months) of sub-professional engineering experience.
OR

An Associate’s degree in Engineering technology from a community college or technical school of engineering and two years of experience directly related to engineering.
OR

An equivalent combination of education and experience.

Note: If you are currently a transportation maintenance specialist 2 (TMS2) or have been one in the past, in addition to your completed application, please attach section three of your TMS2 position description to receive full credit for your related work. If your experience includes work in multiple maintenance disciplines (e.g. highway, sign, bridge, striping or landscape) please attach section three of the position description for each of the relevant disciplines.

What we’d like to see:

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position.  

  • Strong knowledge and expertise in accounting, reporting and other management requirements with grant recipients or contractors.
  • Strong knowledge and expertise in project management including scope, schedule, budget, risk, quality, resource and procurement, plan review, prospectuses, agreements, progress reports or other grant and contract monitoring instruments to ensure contract or grant and program performance.
  • Strong organizational skills, including guiding teams, making decisions and overall good written and verbal communication. Coordinate. Ability to conduct research and compose information in a coherent manner.
  • Experience with databases and project files (development, monitors and updates)

How to apply:

  • Before applying, click here to visit our applicant information website to learn more about our process.
  • Complete the following required steps:
    • Attach a resume. Your resume must include dates (MM/YYYY) for each employer. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to attach a document.
    • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
      • Your cover letter must be limited to no more than two (2) pages.
      • Please address your cover letter to Sam Hunaidi, Project Services Manager.
      • Generic cover letters and/or cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
      • If you are an external applicant, you must upload your cover letter in the ‘Resume/CV’ section of the application.
    • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
  • After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
  • If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.

Need help?

For questions, email ODOTRecruitment@odot.oregon.gov.

The fine print:

  • This recruitment will remain open until filled. Our next application screening is scheduled for 8:00 a.m. on Friday, July 15, 2022, but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.
  • We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment with ODOT values.
  • We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
  • Don’t attach extra documents. We will only look at documents that we ask for.
  • We may use this recruitment to fill multiple or future vacancies.
  • We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
  • You will be represented by the Association of Engineering Employees of Oregon (AEE).

Learn more and apply: 

Our first application screening is scheduled for 8 a.m. on Friday, July 15, 2022. We encourage interested applicants not to delay in applying.

Click here to learn more and apply! Please note that we can only accept applications through our website.

Questions? Call 971-273-8687 or email ODOTRecruitmentEM@odot.oregon.gov.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer 

To apply for this job email your details to ODOTRecruitmentEM@odot.oregon.gov

Job Posting Link: Apply for Job