Oregon Department of Transportation
Engineering Specialist 2 – Local Agency Assistant
Oregon Department of Transportation
Delivery & Operations Division – Region 1
Project Services Section / Local Agency Unit
Salary Range: $3,721 – $5,775
Our Project Services Section is recruiting for a local agency assistant to join our team! In this role, you assist local agency liaisons in managing projects, especially in the administration of prospectuses, agreements, consultant contracts and Local Agency Program payments. Apply today!
We may also fill this position as a rotational assignment open to current State of Oregon employees. This opportunity will last for two years, but the duration can change at any time depending on business needs. Rotation candidates are not required to meet the position’s minimum qualifications.
We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments, visit our Social Equity website.
A day in the life:
- Administer accounting, reporting and other management requirements with grant recipients or contractors.
- Review local agency and consultant invoices for accuracy or correctness, and prepare for payment.
- Assist in safeguarding the integrity of administration or contracted services and protecting the agency from financial losses due to adverse legal action or audit irregularities.
- Review and solicit comments on prospectuses prepared for new and revised projects and draft final prospectus from comments received.
- Develop, monitor and update databases and project files.
- Review plans, prospectuses, agreements, schedules, budgets, progress reports or other grant/contract monitoring instruments to ensure contract or grant/program performance.
- Identify and resolve problems, assist in assuring appropriate and timely correction of grant administration and/or contract compliance issues.
- Assist in preparing and coordinating preliminary engineering, right of way and construction authorization requests to obtain approval of federal funds.
- Participate in occasional job-site reviews.
- Coordinate requests for intergovernmental agreements for projects.
- Hybrid work options available – work is primarily performed in an office environment.
- To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.
What’s in it for you:
Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Click here to learn about working at the Oregon Department of Transportation.
Live, work and play in Portland, Oregon!
What we need for the engineering specialist 2:
Three and one-half years (42 months) of sub-professional engineering experience.
An associate’s degree in engineering technology from a community college or technical school of engineering and two years of experience directly related to engineering.
An equivalent combination of education and experience (such as a bachelor’s degree in engineering plus six months’ engineering experience).
Note: If you are currently a transportation maintenance specialist 2 (TMS2) or have been one in the past, in addition to your completed application, please attach section three of your TMS2 position description to receive full credit for your related work. If your experience includes work in multiple maintenance disciplines (e.g. highway, sign, bridge, striping or landscape) please attach section three of the position description for each of the relevant disciplines.
What we need for the engineering specialist 1 underfill option:
Eighteen months of experience directly related to engineering.
An associate’s degree in engineering technology from a community college or technical school.
An equivalent combination of education and experience.
Special qualifications (applies to all options):
Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.
Rotation Details: Applies only to rotation candidates (current state of Oregon employees applying for this as a rotational assignment).
- This opportunity is scheduled to last for two years, but could change based on business needs.
- Rotational candidates do not have to meet the position’s minimum qualifications to be considered.
- You must have your manager’s approval before expressing interest in this opportunity. You must submit their written approval in the application questionnaire. If you do not attach it, we cannot forward your application to the hiring manager.
- You must be a current permanent State of Oregon employee in good standing (temporary and limited duration employees are not eligible) to apply.
- The sponsoring work unit will provide funding for this assignment.
- The successful candidate will remain eligible for cost-of-living increases and regular salary adjustments, as applicable, and will remain in their permanent classification, salary range and representation.
- The successful candidate may be eligible for work out of class compensation within this classification’s salary range.
- Relocation and per diem will not be paid.
- Upon completion of this assignment, employee will return to their permanent position.
- The assignment can be terminated at any time, by either party, without prejudice.
What we’d like to see:
If you have these qualities, let us know! It’s how we will choose whom to move forward! Note: You do not need to have all of these qualities to be eligible for this position.
- Expertise in accounting, reporting and other management requirements with grant recipients or contractors.
- Expertise in project management including scope, schedule, budget, risk, quality, resource and procurement, plan review, prospectuses, agreements, progress reports or other grant and contract monitoring instruments to ensure contract or grant and program performance.
- Strong organizational skills.
- Experience guiding teams.
- Ability to conduct research and compose information in a logical manner.
- Experience developing, monitoring and updating databases and project files.
Learn more and apply:
This recruitment closes at 11:59 p.m. on Tuesday, December 6, 2022.
Click here to learn more and apply! Please note that we can only accept applications through our website.
Questions? Call 971-273-8687 or email ODOTRecruitmentEM@odot.oregon.gov.
ODOT is an Equal Employment Opportunity and Affirmative Action Employer