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Access Management Compliance and Appeals Coordinator

By May 10, 2022
  • Full Time
  • Salem

Oregon Department of Transportation

Initial Posting Date:

05/03/2022

Application Deadline:

05/31/2022

Agency:

Department of Transportation

Salary Range:

$5,079 – $7,803

Position Type:

Employee

Position Title:

Access Management Compliance and Appeals Coordinator

Job Description:

Compliance Specialist 3 – Access Management Compliance and Appeals Coordinator
Oregon Department of Transportation
Delivery & Operations Division – Engineering & Technical Services Branch
Traffic-Roadway Section / Access Management Unit
Salem

The role:  

Our Traffic-Roadway Section is hiring! As our access management compliance and appeals coordinator, you will lead the agency in developing processes and standardized communications to support our due process obligations when approving, denying, closing, relocating or modifying access to private properties from the Oregon state highway system.

We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.

If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

  • Collaborate with fellow access management staff and other business units to coordinate delivery of the access management program when its rules conflict with other program rules.
  • Interpret laws, rules and policy requirements in statutes, rules and agency policies, and provide applicable advice or guidance to staff throughout the agency and management.
  • Work with the Department of Justice to address evolving legal issues.
  • Review existing administrative processes and collaborate with other affected staff to determine whether changes are needed.
  • Work with team members in formulating and communicating recommendations, strategies or plans to improve documents and organizational effectiveness.
  • Provide summaries, interpretation and presentations about results of your research and assessments on evolving issues.
  • Draft reports to support various initiatives and modifications to policies, procedures and practices, and work with your teams to finalize documents.
  • Assist managers and team members with their tasks to produce timely deliverables.
  • Review intergovernmental agreements to determine consistency with access management administrative rules, policies and procedures.
  • Work closely with new incoming staff to make them comfortable with their duties with respect to approving, modifying, relocating, or removing highway approaches that may give rise to agency appeals.
  • Prepare documentation for appeals process and/or administrative hearings and assist in presenting, agency cases in administrative hearings in coordination with attorney general’s office.
  • Remote work options available! Work in an office environment with flexible hours and occasional regional travel required.
  • Field work may include region and district meetings, meetings at city or county offices, meetings at permitting sites along the highway and meetings with developers or consultants.
  • To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

  • Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Click here to learn about working at the Oregon Department of Transportation.
  • Hybrid/remote work options in Oregon available – live, work and play in Salem, Oregon or in other Oregon communities! Frequency of remote work will be determined between successful candidate and hiring manager at time of hire.

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What we need:

Five years of experience doing administrative research that included compiling and evaluating facts to recommend management action, or decide compliance or eligibility with program guidelines and regulations. Three of the five years must be above the technical support level.

Note: College-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years.

Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

What we’d like to see:

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position. 

  • Degree in management, communication, business administration or related area; advanced degree in jurisprudence desired.
  • Ability to analyze complex issues, rapidly identifying problems, generating alternatives and recommending solutions.
  • Ability to communicate effectively with all levels of management – orally and in writing.
  • Skill in synthesizing diverse facts, opinions and materials into written or oral reports, presenting proposed solutions.
  • General knowledge of relationship of statutes, administrative rules, agency policies and procedures.

How to apply:

Before applying, click here to visit our applicant information website to learn more about our process.
Complete the following required steps:

  • Attach a resume. Your resume must include dates (MM/YYYY) for each employer. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to attach a document.
  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
      • Your cover letter must be limited to no more than two (2) pages.
      • Please address your cover letter to Angela Kargel, PE, State Traffic Services Engineer.
      • Generic cover letters and/or cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
      • If you are an external applicant, you must upload your cover letter in the ‘Resume/CV’ section of the application.
    • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
  • After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
  • If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.

Need help?

For questions, call 971-273-8687 or email ODOTRecruitmentEM@odot.oregon.gov.

The fine print:

  • We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment with ODOT values.
  • We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
  • Don’t attach extra documents. We will only look at documents that we ask for.
  • We may use this recruitment to fill multiple or future vacancies.
  • We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
  • You will be represented by the Association of Engineering Employees of Oregon (AEE).

Human Resources/Recruitment, MS12

355 Capitol St NE

Salem OR 97301-3871

Fax 503-986-3895

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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To apply for this job email your details to ODOTRecruitmentEM@odot.oregon.gov

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