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Contract Coordinator- PSK Agreements

By January 7, 2022
  • Full Time
  • Salem, OR

Oregon Department of Transportation

Initial Posting Date:

01/06/2022

Application Deadline:

12/29/2022

Agency:

Department of Transportation

Salary Range:

$4,993 – $7,664

Position Type:

Employee

Position Title:

Contract Coordinator – PSK Agreements

Job Description:

Procurement and Contract Specialist 3 – Contract Coordinator-PSK (Personal Services Contract) Agreements
Oregon Department of Transportation
Support Services Division
ODOT Procurement Office
Salem

 

ODOT is following the direction of the Governor’s Office to help slow and prevent the spread of COVID-19. Visit our COVID-19 webpage for more information.

 

The role:

Join our team and put your attention to detail and eye for processes to work by developing agreements for professional services, goods and other contracts!

Our first application screening is scheduled for Wednesday, January 19 at 8:00 a.m. We encourage interested applicants not to delay in applying.

We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.

Most of this work may be done remotely with required operating systems and technology. There are many times that the work will need to be done at the primary work location, the ODOT Procurement Office located at 3930 Fairview Industrial Pkwy, Salem, OR 97301.

If you are a current State of Oregon employee, you must apply through your employee Workday profile.

 

A day in the life:

  • Coordinate contractor selection process.
  • Independently develop, negotiate and execute contracts for goods and services.
  • Modify contract terms and conditions throughout pre-award and post-award phases.
  • Plan pre-bid and pre-proposal conferences and answer questions about the solicitation process.
  • Draft and process contract documents.
  • Input daily updates into contract management system.
  • Help with compliance reviews.
  • Occasional travel is required, along with some evening and weekend work.
    To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.state.or.us.

What’s in it for you:

Work/life balance, 10 paid holidays a year, flexible work schedules, competitive benefits packages and so much more.
Live, work and play in Salem, Oregon!

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What we need:

  • Five years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations.

OR

  • A bachelor’s degree and two years of professional-level procurement and contract experience related to the position.

OR

  • Any combination of experience and education equivalent to five years of procurement and contract experience related to the position.

Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

 

What we’d like to see:

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position.  

  • Experience in administering, developing, evaluating and negotiating public or private service contracts or agreements.
  • Experience in researching, interpreting and applying statutes, rules and policies.
  • Ability to communicate expertly with a variety of audiences.
  • Well-developed organization and time management skills.
  • Excellent writing skills (spelling, grammar, punctuation, sentence structure, etc).
  • Analytical and technical writing skills (the ability to research, analyze and synthesize data and information into concise, easily understood written documents).

How to apply:

Complete the following required steps:

  • Attach a resume. Your resume must include dates (MM/YYYY) for each employer. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to attach a document.
  • Attach a cover letter. Your cover letter must be limited to no more than two (2) pages and clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above. Please address your cover letter to Twyla Cobos, Procurement Operations & Oversight Manager. Generic cover letters and/or cover letters that do not address the qualities that you have under the “what we’d like to see” section will be graded as non-responsive. If you are an external applicant, you must upload in ‘Resume/CV’ section of the application.
  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.
Need help?

For questions, call 971-345-1967 or email wesley.dawn@odot.state.or.us.
The fine print:

We may use this recruitment to fill multiple vacancies.
This recruitment will remain open until filled. Our first application screening is scheduled for 8:00 a.m. on Wednesday, January 19, 2022, but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.
We may also use other factors to help us decide who will move forward, such as your related work experience, your education and the overall professionalism of your application materials.
We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Don’t attach extra documents. We will only look at documents that we ask for.
We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
You will be represented by the Association of Engineering Employees of Oregon (AEE).
Human Resources/Recruitment, MS12

355 Capitol St NE

Salem OR 97301-3871

Fax 503-986-3895

 

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

Click Here to learn more and apply

To apply for this job email your details to ODOTRecruitment@odot.state.or.us

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