Office Specialist

Office Specialist 2 – Office Specialist
Oregon Department of Transportation
Delivery & Operations Division – Region 2

District 3
Salem

 

Salary: $3,429 – $4,622 (Per month)

 

The role: 

We are recruiting for an office specialist to join our District 3 Office in Salem. In this role, you will be responsible for various tasks that ensure the smooth operation of our office. You will organize documents, maintain invoices, manage schedules and provide clerical support to district leadership and multiple crews. Apply today!

 

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

 

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

 

A day in the life:

·         Operate a multi-line telephone system and screen and route calls appropriately.

·         Provide callers with information about road and weather conditions, road closures, construction or other roadway projects.

·         Prepare and process vendor invoices for payment, ensuring that purchase documents are matched to the corresponding invoices.

·         Determine and resolve discrepancies, review and apply payment terms and conditions from invoices, price agreements and contracts.

·         Greet and direct visitors coming to the District 3 Office to the appropriate destination, meeting or appointment.

·         Order office supplies, equipment or furniture.

·         Maintain the conference room schedule and take minutes during meetings.

·         Type, proofread and edit correspondence, notes or minutes and schedule job interviews.

·         Maintain the filing system and manuals.

·         Receive, sort, distribute and file mail.

·         Prepare, review and proofread timesheets for accuracy before entering them in the Oregon state payroll system.

·         Work in an office environment.

·         To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

 

What’s in it for you:

·         Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

·         Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.

·         The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

·         Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

An associate degree in any field;

OR

An equivalent combination of education and experience.

 

Special qualifications:

Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

 

What we’d like to see:

If you have these attributes, let us know in your application materials! It’s how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

·         Experience providing excellent customer service to internal and external customers.

·         Strong computer skills, including data entry and Microsoft Office Suite (Word, Excel, Outlook and Teams).

·         Experience in effectively communicating with staff on different crews or teams.

·         Experience creating and maintaining a positive work environment.

·         Experience coordinating multiple and diverse activities.

·         Experience in proactively working independently and within a team environment.

 

 

Learn more and apply: 

This recruitment closes at 11:59 p.m. on Wednesday, July 2, 2025.

 

Please note that we can only accept applications through our website.

 

For questions, call 503-779-9733 or email ODOTRecruitmentJB@odot.oregon.gov

 

ODOT is an Equal Employment Opportunity and Affirmative Action Employer