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Procurement and Contract Specialist

By July 15, 2022
  • Full Time
  • Salem, OR

Oregon Department of Transportation

Procurement & Contract Specialist 3 – Procurement and Contract Specialist
Oregon Department of Transportation
Support Services Division
Procurement Office
Salem

The role:

We’re looking to fill multiple procurement and contract specialist positions! In this role, you will develop, review and process agreements, personal and professional services, goods, trade services and public improvement contracts. You’ll work independently and make decisions in accordance with state and federal requirements and in support of the agency’s goals. Apply today!

We may hire limited duration vacancies from this recruitment. The limited duration appointment is expected to end on or before June 30, 2025. Limited duration appointments are benefits eligible and have a designated maximum length of service. Limited duration positions have the potential to become permanent.

The goal of this recruitment is to fill this position at a procurement & contract specialist 3 level. However, we encourage candidates who meet the minimum qualifications for a procurement & contract specialist 2 ($4,552 – $6,964) to apply, as we may consider underfilling the position until the selected candidate meets the minimum qualifications for a procurement & contract specialist 3. Underfill training will not exceed three years.

We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments, visit our Social Equity website.

A day in the life:

  • Coordinate all phases of the contractor selection process in accordance with rules, regulations and policies.
  • Develop, negotiate, execute and administer complex and high risk legally binding contracts for goods, trade services, public works, architectural and engineering (A&E) and other services.
  • Analyze procurement requests to determine if sufficient information is included to develop an invitation to bid or request for proposal.
  • Develop strategies to minimize potential risks.
  • Work closely with funded projects, other agencies and local jurisdictions.
  • Modify contract terms and conditions, funding arrangements or policy interpretation.
  • Understand, recommend and apply the appropriate method of solicitation.
  • Serve on or assist the evaluation and negotiation committees in obtaining consensus on the selection of contractors.
  • Draft and process contract documents and review contracts for impending expiration.
  • Input daily updates to the purchasing & contract management system (PCMS) to accurately track contracting activity.
  • Remote work options available! Some work may need to be performed at the Salem procurement office and occasional travel may be required.
  • To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

  • Work/life balance, 11 paid holidays a year, flexible work schedules, remote work options, competitive benefits packages and so much more. Click here to learn about working at the Oregon Department of Transportation.
  • Live, work and play in Salem, Oregon!

What we need for procurement & contract specialist 3:

Five (5) years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor’s degree and two (2) years of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to five (5) years of procurement and contract experience related to the position.

What we need for procurement & contract specialist 2 (underfill):

Four (4) years procurement and contract experience related to the position. Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor’s degree and one (1) year of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to four years of procurement and contract experience related to the position.

What we need for both:

Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

What we’d like to see:

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position.  

  • Experience in administering, developing, evaluating and negotiating public or private service contracts or agreements.
  • Experience evaluating risks associated with contracts or contracting processes.
  • Experience researching, interpreting and applying statutes, rules and policies.
  • Ability to communicate and present complex information to a variety of audiences.
  • Organization and time management skills.
  • Experience providing technical assistance by interpreting and clarifying contract terms or solicitation rules.
  • Ability to research, analyze and synthesize data and information into concise and easily understood written documents.

Learn more and apply:

Our first application screening is scheduled for 8 a.m. on Tuesday, July 26, 2022. We encourage interested applicants not to delay in applying.

Please note that we can only accept applications through our website.

Questions? Call 503-910-6372 or email ODOTRecruitmentCC@odot.oregon.gov.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer

To apply for this job email your details to ODOTRecruitmentCC@odot.oregon.gov

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