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Bureau Chief of Finance and Administration

By July 15, 2022
  • Full Time
  • Newington, CT
  • August 12, 2022

State of CT Department of Transportation

The State of Connecticut, Department of Transportation (CTDOT) is seeking qualified candidates for Bureau Chief of Finance and Administration to develop, manage, and administer all fiscal and administrative operations of CTDOT.

Who We Are
As one of the state’s largest agencies, the CTDOT employs over 3,300 employees statewide in five distinct Bureaus. The mission of CTDOT is to provide a safe and efficient multimodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system, including major bus and rail systems, that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development.

The Role
CTDOT is seeking an experienced professional to lead the Bureau of Finance and Administration. The Bureau Chief of Finance and Administration (Transportation Chief of Fiscal and Administrative Services) will play a critical role in managing the financial and administrative activity of CTDOT and providing financial leadership requiring a thorough understanding of accounting, finance, business strategy, and operations, at a high level. This will be necessary to support the historic transportation funding recently passed in the federal Infrastructure Investment and Jobs Act, which will provide CTDOT with $5.38 billion in federal formula funding over a five-year period.

This position is part of the Department’s executive leadership team and reports directly to the Deputy Commissioner. The ideal candidate will be an accomplished leader with a demonstrated record of achievement in the financial or operations sectors. Superior skills in organizational development, oral and written communications, policy formulation, legal and regulatory compliance, and budget preparation and management are required. The Bureau Chief will lead a large team of nearly 300 talented and dedicated professionals with a wide range of experiences and skills in finance, accounting, operations, and administration, all dedicated to ensuring a safe and efficient statewide transportation system.

The Bureau is organized into four offices, each with distinct functions: Office of Operations and Support, Office of Finance, Office of External Audit, and Office of Contract Administration.

Office of Operations and Support. The Office of Operations and Support directs and coordinates the Division of Property and Facilities Services and the Division of Business Services and Inventory Management. The Divisions of Property and Facilities Services oversees CTDOT’s code enforcement program for design review and construction inspection of all new buildings and renovations of existing and construction inspection of all new buildings and renovations of existing buildings to ensure compliance with all applicable state building and fire codes, and ADA requirements. The Division is also responsible for the security, maintenance, repair, and operation of nearly all the Department’s 500 facilities. The Division of Business Services and Inventory Management is responsible for a broad scope of duties, including Accounts Payable, processing claims and procuring insurance coverage, managing the motor pool, records retention, inventory management, inventory control, fuel control, materials procurement and management, as well as asset management.

Office of Finance. The Office of Finance directs and coordinates the activities of the Capital Services Division, Financial Management and Support Division, Budget Services Division, and Payroll Division, to provide the business and financial support, budgeting, accounting, accounts receivable, and federal and State funding management necessary to meet the needs of the CTDOT. The Office is critical to the management and oversight of state and federal funding, overseeing an annual capital budget of over $2 billion and an annual operating budget of $1.7 billion. The Office and also coordinates with the Treasurer’s Office, the Office of Policy and Management, and the State Bond Counsel on all Special Transportation bond issuances.

Office of External Audits. The Office of External Audits is responsible for performing audits of third-party contracts. These entities include utility companies, consultants, railroads, municipalities, and various recipients of federal and state financial assistance. The different type of audits that are performed by the Office of External Audits include cost reimbursements, overhead and labor additive audits, as well as special projects requested by contract administrators. In addition, this Office has the responsibility to review audit reports of recipients of federal and state financial assistance for compliance with Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and State financial assistance for compliance with the State Single Audit Act, respectively.

Office of Contract Administration. The Office of Contract Administration oversees the administration of construction bidding and contracting activities as well as the development and execution of Department agreements such as municipal grant, consultant services, lease, and concession agreements. Responsibilities also include all aspects of the procurement process for commodities and contractual services, the prequalification of general contractors, as well as the contractual oversight, administration and enforcement of the concession agreement that governs operations at the twenty-three service plazas located on I-95, I-395, and the Merritt and Wilbur Cross Parkways.

This is a great opportunity for someone who wants to help move Connecticut forward with new historic levels of funding that will reshape the state’s transportation system, lead a diverse team of talented and dedicated public employees, and ensure fiscal prudence and efficiency in a large capital and operating agency.

Benefits
We participate in a competitive benefits package that includes comprehensive healthcare policies including medical and dental coverage, retirement plan options, paid time off, and more! We also encourage a healthy work-life balance for all employees and provide professional growth and development opportunities!
SELECTION PLAN
To Apply:

In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Important Information After You Apply:

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting’s closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire’s expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user’s spam.
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact jennifer.neumann@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Department of Transportation, this class is responsible for administering the fiscal and administrative operations of the Department.
EXAMPLES OF DUTIES
Administers staff and operations of bureau; develops, implements, and evaluates bureau policies, goals, and objectives to meet department needs; designs and develops bureau programs and activities; develops, implements, and evaluates department financial related policies, goals, and objectives; designs and develops financial related programs and activities; implements new procedures and procedural revisions pertaining to policies, departmental personnel regulations, expenditures and administrative methods; directs administrative operations for conformance to statutory requirements and departmental rules and regulations; determines appropriate staffing levels and directs management and coordination of staff; designs and implements performance review standards for bureau staff; directs financial planning, control and analysis, budget preparation, and performance monitoring; prepares appropriate financial reports; prepares agency budget; maintains contact with department, state, federal, and local individuals regarding policy or program activities; provides fiscal and administrative advice to the Commissioners; provides direction to other bureaus regarding fiscal and administrative matters; acts as the primary liaison to the Office of Policy and Management on behalf of the Commissioner; reviews and recommends legislation relating to the fiscal and administrative operations of the department; may represent the department in contacts with other public and private agencies, boards, and commissions; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of relevant state and federal laws, statutes, and regulations; considerable knowledge in financial planning, control and analysis, budgetary preparation/control and accounting procedures; considerable knowledge of administrative operations, functions, and systems; ability to administer a large scale transportation fiscal and administrative planning program relative to a long range master transportation plan; ability to analyze complex financial data; ability to plan, organize, integrate and manage a complex organization; considerable interpersonal skills, considerable oral and written communication skills.
MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE
Ten (10) years in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing).
MINIMUM QUALIFICATIONS – SPECIAL EXPERIENCE
Three (3) years of the General experience must have been in a large scale finance or administrative program in a managerial capacity.

Notes:
1. Managerial capacity is defined as full time managerial responsibility for major programs. Position will have supervisory responsibilities but the emphasis should be management activities: planning, organizing, directing, and controlling resources of a major subdivision of an agency or organization.

2. For state employees, managerial experience will be interpreted at or above the level of Fiscal/Administrative Manager 2 or Principal Budget Specialist.
MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor’s degree.
2. A Master’s degree in Public Administration, Finance, or Business may be substituted for one (1) additional year of the General Experience.
PREFERRED QUALIFICATIONS
Leadership experience in the fiscal or public administration field;
Senior management experience at a significant organization;
Experience leading a multi-disciplinary professional team to deliver large projects or programs;
Experience and collaboration in organizational and staff development;
Prior government experience and familiarity of legislative and government budgeting processes;
Experience interacting with and coordinating among high-level stakeholders across various levels of government;
Experience communicating in writing and verbally to diverse populations and skill levels; and,
Experience with complex negotiations.
CONCLUSION
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

To apply for this job email your details to jennifer.neumann@ct.gov

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