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Administrative Assistant 3

By June 7, 2022

Washington State Department of Transportation


Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world’s longest floating bridge, and recently completed the world’s widest tunneling project.


The Opportunity

WSDOT is currently seeking a dedicated and motivated individual to serve as an Administrative Assistant 3 in Seattle, WA. This position serves as the primary administrative assistant for the SR 520 & AWV Program Business Group reporting directly to the SR 520 & AWV Program Director of Operations. The individual in this role will be responsible for timekeeping, purchasing, office space management, vehicle and equipment management, and administrative support for the business group and project teams within the Program. To be successful in this role, we are looking for someone who will use independent judgment and problem-solving skills to accomplish assignments.


What to Expect

Among the varied range of responsibilities held within this role, you will:

Independently perform administrative duties in direct support of the Program leadership and business group.
Coordinate calendars, scheduling meetings with executives, management, consultants, agencies, staff and public citizens, etc.
Prepare management for meetings by scheduling briefings or briefing papers, preparing agendas, and arranging the necessary equipment & facilities.
Perform complex administrative duties to relieve manager(s) & staff of day?to?day clerical detail.
Exercise good judgment regarding what to transmit to manager, what to assign to manager’s subordinate staff and what to handle directly.
Perform timekeeper/payroll duties for the program. Establish deadlines based on labor cutoff dates.
Review time sheets for accuracy, verifying leave balances, hours worked, account coding and appropriate approvals.
Schedule State vehicles for service and repairs with the Region Maintenance shop including drop-off and pickup; Establish and maintain an upkeep schedule for all State vehicles housed at the Program Office(s).
Perform complex word processing tasks, utilizing software to compose and produce letters, memos, minutes, reports, forms, notifications, sensitive materials, and correspondence from verbal instructions.

To be considered for this opportunity, the following are required:

High School Diploma or GED.
Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. (Education may substitute year for year for experience.)
A valid driver’s license.
It is preferred that qualified candidates also have:

Proficiency with Microsoft Office Products (Outlook, Excel, Word, Visio, and PowerPoint), and other software such as SharePoint.
Technical aptitude to learn and navigate the unique software applications critical to administrative operations of the department and this position (e.g. TRAINS, LMS, DOTtime, etc.)
Ability to work independently, read, understand, interpret policies and procedures, and develop written reports.
Ability to work effectively with others, communicate effectively, both in writing and speech.
Knowledge of State government organization and administrative procedures, office methods and procedures, and State agency functional and personnel policies.
Ability to work independently with limited day?to?day supervision.
Ability to comprehend the work assignments, identify solutions/outcomes, develop plans of attack, and execute with good quality control.
Excellent customer service and people skills.
Excellent organizational and priority setting skills.
Regularly present and prepared for work in accordance with work schedule.
Ability to manage time to meet deadlines. Handle multiple tasks and priorities at the same time.
Important Notes

The salary listed salary includes the legislative approved 5% salary premium for positions in King County. An additional general wage increase of 3.25% will be applied for all state employees on July 1, 2022.
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options.
By issuance of proclamation, the Governor of Washington State mandates that all employees who work for executive cabinet agencies (which includes the Department of Transportation) must be fully vaccinated against COVID-19. Compliance with this mandate is a condition of employment with WSDOT. Exemption may be granted for religious or medical purposes; however, accommodations will be subject to approval based on the essential functions required of the position.
WSDOT does not use the E-Verify system. For more information, please visit www.uscis.gov

Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
Paid Leave – In addition to 11 paid holidays, full-time employees earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?


How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

An attached Resume outlining your experience to date.
An attached Cover Letter that further explains your qualifications and indicate why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the “APPLY” button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.


Contact us

For inquiries about this posting, you may contact the assigned Recruiter, Eric Saniatan at saniate@wsdot.wa.gov. Please be sure to reference 22DOT-NWR-80477 in the subject line.

To apply for this job email your details to saniate@wsdot.wa.gov

Job Posting Link: Apply for Job